South Florida Neuro Rehab, LLC
Notice of Privacy Practices

Purpose
This notice describes the privacy practices of South Florida Neuro Rehab, LLC (the “Provider,” “we,” “our,” or “us”) with respect to medical information about you that we create, receive, maintain, or transmit, and applies to all of our healthcare providers and personnel authorized to access that information. We understand thatyour medical information is personal and are committed to protecting it. This notice explains how we may use and disclose your medical information, your rights regarding that information, and our related obligations.

 

Your Rights
Although your health record is our physical property, the information belongs to you. You have the right to:

  • Request a restriction on certain uses and disclosures of your information for treatment, payment, or health care operations, including disclosures to family members or others involved in your care. We are not required to agree to a requested restriction, except that we will agree to a request not to disclose information to your health insurer about health care items or services for which you have paid out of pocket and in full, unless a law requires us to share that information. If we agree to a restriction, we may later terminate the restriction if we inform you, but the termination will apply only to information created or received after we notify you. We may also still share the restricted information if it is needed to provide you with emergency treatment;
  • Obtain a paper copy of this Notice of Privacy Practices, even if you agreed to receive it electronically;
  • Inspect and obtain an electronic or paper copy of your health record and other health information we have about you, as provided by law. We may charge a reasonable, cost-based fee;
  • Request that we amend health information in your health record that you believe is incorrect or incomplete, as provided by law. If we deny your request, we will tell you why in writing;
  • Obtain an accounting of disclosures of your health information made in the 6 years before your request, including who we shared it with and why, as provided by law. The accounting will include all disclosures except those for treatment, payment, and health care operations and certain other disclosures (such as any you asked us to make). We will provide one accounting every 12 months free of charge but may charge a reasonable, cost-based fee for additional requests;
  • Request communication of your health information by alternative means or at alternative locations (for example, a specific phone number or a different mailing address). We will accommodate reasonable requests;
  • Choose someone to act for you. If someone has authority to act as your personal representative, such as under a medical power of attorney or as your legal guardian, that person can exercise your rights and make choices about your health information. We will confirm the person has this authority before we take any action; and
  • You also have the right to file a complaint with us, by contacting our Privacy Officer using the information below, or with the U.S. Department of Health and Human Services, Office for Civil Rights, by sending a letter to 200 Independence Avenue, S.W., Washington, D.C. 20201, calling 1-877-696-6775, or visiting https://www.hhs.gov/hipaa/filing-a-complaint/index.html, if you believe your privacy rights have been violated. You will not be retaliated against for filing a complaint.

To exercise your rights set forth in this notice, please submit a written request to our Privacy Officer. For more information about this notice or our privacy practices, contact: Lauren Proença, Owner, South Florida Neuro Rehab, LLC, 8645 N. Military Trail, Ste. 401, Palm Beach Gardens, FL 33410, (561) 320-2707, Lauren@sofloneuro.com.

 

Our Responsibilities And Rights
In addition to the responsibilities set forth above, we are also required to:

  • Maintain the privacy and security of your protected health information;
  • Subject to certain exceptions under the law, promptly notify you if a breach occurs that may have compromised the privacy or security of your unsecured protected health information;
  • Provide you with a notice as to our legal duties and privacy practices with respect to information we maintain about you; and
  • Abide by the terms of this notice.

We reserve the right to change the terms of this notice and our practices and to make the new provisions effective for all protected health information we maintain, including information created or received before the change. If we change this notice, we will make the revised notice available upon request, post it prominently at each of our locations, and post it on our website at https://sofloneuro.com/privacy-practices. We may also notify you of material changes by other reasonable means.

 

Uses And Disclosures Of Medical Information That Do Not Require Your Authorization
The following categories describe different ways that we may use and disclose medical information without your authorization. We will explain what we mean for each category of uses or disclosures, but not every use or disclosure in a category will be listed. However, all the ways we are permitted to use and disclose information without your authorization will fall within one of the categories.

We will use your health information for treatment.

  • For example: We may disclose medical information about you to doctors, nurses, technicians, medical students or other personnel who are involved in taking care of you. We may share medical information about you with others to coordinate different treatments, such as prescriptions, lab work, imaging, and referrals. We also may provide your physician or a subsequent health care provider with copies of various reports to assist in treating you after your visit or episode of care with us.

We will use your health information for payment.

  • For example: A bill may be sent to you or a third-party payer. The information on or accompanying the bill may include information that identifies you, as well as your diagnosis, procedures and supplies used.

We will use your health information for regular health care operations.

  • For example: We may use the information in your health record to assess the care and outcome in your case and others like it. This information will then be used in an effort to continually improve the quality and effectiveness of the health care and services we provide.
  • For example: We may also create audio or video recordings of patient encounters for health care operations purposes, such as training our workforce and evaluating and improving the quality of care. We will obtain your consent before making such a recording where required by applicable law, and we will use and disclose any recording only as permitted by this notice and applicable law.

We will use and disclose your health information as otherwise allowed by law. Examples of those uses and disclosures follow:

  • Business associates: There are some services provided to our organization through agreements with business associates. Examples may include answering services, billing services, technology vendors, and copy services. To protect your health information, we require business associates to enter into a written agreement that obligates them to appropriately safeguard your information.
  • Receipt of Records from Other Healthcare Providers. As part of our commitment to providing comprehensive healthcare services, we may receive records from other healthcare providers or entities involved in your care. These records may include, but are not limited to, medical history, treatment plans, test results, and other relevant information.
  • Individuals involved in your care and notification: Unless you object, we may disclose to a family member, another relative, a close personal friend, a personal representative, or another person you identify the health information that is directly relevant to that person’s involvement in your health care or payment for your health care, and may use or disclose information to notify or assist in notifying such persons about your location and general condition. If you are not able to agree or object, we may disclose the information as necessary if we determine it is in your best interest in our professional judgment.
  • Disaster relief: We may use or disclose your health information to public or private disaster relief organizations to coordinate your care or to notify your family or friends of your location or condition in a disaster. We will provide you with an opportunity to agree or object to these disclosures when practical.
  • Research: We may use or disclose information for research when permitted by HIPAA and applicable law, including when the research has been approved by an institutional review board or privacy board that has established protocols to protect your health information.
  • Communications regarding treatment alternatives and appointment reminders: We may contact you to provide appointment reminders or information about treatment alternatives or other health-related benefits and services that may be of interest to you.
  • Food and Drug Administration: We may disclose to the FDA health information related to adverse events with respect to food, medications, devices, supplements, products and product defects, or post-marketing surveillance information to enable product recalls, repairs, or replacement.
  • Workers’ compensation: We may disclose health information to the extent authorized by and to the extent necessary to comply with laws relating to workers’ compensation or other similar programs established by law.
  • Public health: As required by law, we may disclose your health information to public health or legal authorities charged with preventing or controlling disease, injury or disability.
  • Abuse, neglect or domestic violence: As required by law, we may disclose health information to a governmental representative authorized by law to receive reports of abuse, neglect or domestic violence.
  • Organ and tissue donation: We may share health information about you with organ procurement organizations or other entities engaged in procuring, banking, or transplanting organs, eyes, or tissue.
  • Coroners, medical examiners and funeral directors: We may share health information with a coroner, medical examiner, or funeral director as necessary for them to carry out their duties when an individual dies.
  • Judicial, administrative and law enforcement purposes: Consistent with applicable law, we may disclose health information about you for law enforcement purposes or to a law enforcement official, and in response to a court or administrative order, or in response to a subpoena, discovery request, or other lawful process.
  • Health oversight activities: We may disclose health information to a health oversight agency for activities authorized by law, such as audits, investigations, inspections and licensure.
  • Threats to health or safety: We may use or disclose health information as allowed by law if we believe in good faith that it is necessary to prevent or lessen a serious and imminent threat to the health or safety of a person or the public, or for law enforcement authorities to identify or apprehend an individual involved in a crime.
  • Special government functions: We may disclose health information to authorized federal officials for intelligence, counterintelligence and other national security activities authorized by law, or for protective services to the President of the United States or certain other government officials. If you are a member of the military, we may disclose health information to military authorities under some circumstances. If you are an inmate of a jail, prison or other correctional facility or in the custody of law enforcement personnel, we may disclose health information necessary to maintain your health and the health and safety of others.
  • Required or allowed by law: We will disclose medical information about you when required to do so by federal, state or local law, and we may disclose your medical information when permitted to do so by such law, including to the U.S. Department of Health and Human Services if it requests information to determine whether we are complying with federal privacy law.
  • Electronic Health Information Exchange and Patient Portal: We maintain your health information in an electronic medical record (EMR) through third-party technology vendors, apply role-based access controls, and monitor access to your EMR. We may offer patient portal access and electronic communications for non-urgent messages, appointment information, forms, records access, and other information related to your care; they should not be used for emergencies.

When We Need Your Written Authorization
We will not use or disclose your health information without your written authorization, except as described in this notice. Additional circumstances that might require your written authorization are not common, but examples include most uses and disclosures of psychotherapy notes, uses and disclosures for marketing purposes, and any sale of protected health information, unless an exception applies under HIPAA. If you provide an authorization, you may revoke it in writing as permitted by HIPAA, although the revocation will not affect actions already taken in reliance on the authorization.

More Stringent State Law: Florida law may provide greater protection for certain types of health information than HIPAA, including patient records maintained by licensed health care practitioners, mental health records, HIV test results, and substance abuse records. Where Florida law is more protective, we will comply with it.

This notice is effective on the following date: November 2, 2026.